How to Submit Music to Radio Stations (for Independent Artists)

Getting your song on the radio can be a significant milestone in your music career.

Although no longer crucial, radio play still offers the opportunity for wide exposure, and can be a clear sign that you are making headway in the music industry.

However, getting radio airplay is not just a matter of mere chance or talent; it requires strategic planning and networking. Understanding the industry's workings, who to reach out to, and how to present your music effectively are crucial steps.

In this article, we'll explore the keys to get your music played on the radio station.

Without further ado, let's dive right in!

Understanding the Radio Industry

To successfully navigate radio play, you need to know the various formats and different genres, as well as the broadcasting essentials that determine how a song gets airplay.

Formats and Genres

Radio stations are categorized by specific formats that define the type of content they broadcast. These formats cater to certain genres and target audiences.

Here is a breakdown of common radio formats:

• Adult Contemporary (AC): Generally features mainstream pop and soft rock catering to adults 25 to 54.

• Country: Dedicated to country music and its various subgenres.

• Urban: Focuses on genres like R&B, hip-hop, and sometimes gospel targeting urban audiences.

• Rock: Plays a range of rock music from classic to modern rock.

• Top 40/CHR (Contemporary Hit Radio): Plays the most popular songs across genres, typically favored by a younger audience.

If you're looking to submit your song to radio stations, it is crucial to identify stations whose formats align with your music genre.

Radio submissions typically require sending a press kit that includes your song, a bio, and any promotional material. You should research to find radio stations that accept submissions, and many have guidelines available on their websites.

Broadcasting Basics

Understanding the broadcasting basics is vital in getting your song on air. Radio stations are either:

• Terrestrial: Traditional AM/FM stations that send signals over the air.

• Satellite: Subscription-based and broadcasts nationwide.

• Internet: Online only, with a potentially global reach but varying listener numbers.

Securing radio play typically involves promoting your song directly to radio stations through submissions or working with a radio promoter who specializes in your genre. Songs are often selected for airplay based on factors like relevance to the station's format, current musical trends, and potential popularity among listeners.

When you submit your music, it's important to ensure high-quality recordings and provide both a clean and explicit version if applicable. Follow submission guidelines closely as each station may have different requirements for consideration.

Creating Radio-Ready Music

To get your songs on the radio, focus on producing high-quality tracks and mastering them professionally. These steps are crucial in creating music that stands a chance in the competitive radio landscape.

Production Quality

Recording Environment: Ensure your recording environment is acoustically treated to capture clean sound. This includes having sound-absorbing materials to prevent echoes and noise interference.

Professional Equipment: Use high-quality microphones, preamps, and recording software to produce clear and crisp audio. Your equipment should be able to capture the wide range of frequencies in your music effectively.

Music Theory: Say hello music theory, and learn the basics, including scales, chords, and progressions, to strengthen your compositions. This knowledge will help you make informed creative decisions and add depth to your music during production.

Mixing: Every track needs a balanced mix where vocals and instruments are clearly heard and harmoniously blended. Pay attention to levels, panning, EQ, and effects for each element in your mix.

Consistency: Your music should maintain consistent quality across the entire album or set of songs. This congruency ensures the radio listener’s experience is seamless from song to song.

Music Mastering

Loudness: Master your track to the industry-standard loudness level while avoiding over-compression, which can lead to loss of dynamic range. The loudness should be comparable to other songs on the radio.

Clarity and Polish: Professional mastering adds clarity and final polish to your mix, fine-tuning it to be heard well on a variety of sound systems, from car stereos to high-end speakers.

Technical Specifications: Ensure that your final master meets broadcast standards such as the correct file format and bit rate. Radio stations often prefer high-quality WAV or AIFF files at a 44.1kHz sample rate and a 16-bit depth.

Building Relationships with Radio Stations

Successfully getting your song on the radio often requires more than just great music; it's about making connections with the right people in the music industry.

Networking with Industry Professionals

Your first step is to find relevant radio station personnel, such as DJs, music directors, and program managers. Attend events like seminars, conferences, and local meet-and-greets to improve your chances of making valuable contacts.

• Obtain contact information.

• Provide a short, compelling pitch for your music, and indicate if your goal is to submit your music to radio stations for free.

Utilizing Social Media

Social media platforms are a powerful way for both building and maintaining relationships with industry professionals.

• Follow radio stations and show hosts, engaging with their content by liking, commenting, and sharing.

• Direct message to introduce yourself and your music, including links to where they can submit music to radio stations free.

Bonus Tip: Although it is much less common nowadays, a radio plugger is a great contact to have! A radio plugger can submit music to radio stations directly, thanks to their contacts in the industry. Nowadays, radio pluggers are mainly used by a record label to reach a station's music director, but it's worth a shot for independent artists to consider as well!

Submitting Your Music

Successfully submitting your music to radio stations requires a strategic approach and compliance with specific guidelines.

Finding the Right Stations

Firstly, identify radio stations that align with your music genre. Research each station to ensure they're a good fit for your music style and audience.

• Research: Use tools like Radio-Locator, All Access, or Station Finder to find stations by genre and location.

• Networking: Engage with DJs, radio hosts, and music directors on social media or music events to learn about submission opportunities.

• Specialty Shows: Seek out radio programs that are dedicated to playing new artists or specific music styles. College radio stations are a great example of low barrier to entry stations to target at first. Start with your alma mater!

Submission Guidelines

When ready to submit, meticulously follow the radio station's submission guidelines to improve your chances of airplay.

• Prepare Your Press Kit: Include a professional biography, photo, contact information, and streaming links.

• Quality Recordings: Submit high-quality, radio-edited tracks. Ensure files are properly labeled with metadata including artist name, song title, and contact info.

• Follow Instructions: Each station may have different preferences for submissions (email, online forms, physical copies). Always use the method they specify.

• Cover Letter: Craft a concise cover letter that introduces you and your music. Mention any noteworthy achievements or endorsements.

• Follow-up: Respectfully follow up with the station two weeks after submission to inquire about your song's status, without being overly persistent.

For a more detailed breakdown on how to submit music to radio stations, click here.

Promotion and Follow-Up

Effective promotion and diligent follow-up are essential in getting your song on the radio. Engage actively with your listeners and keep an eye on your radio play to maximize your song's reach.

Engaging with Listeners

Create a Connection: Aim to establish a direct line of communication with your audience. Use social media platforms to announce your song's release, share behind-the-scenes content, and interact with your followers. For example:

• Twitter: Post about your upcoming radio features.

• Instagram: Use stories to promote real-time listening.

Feedback Loop: Encourage feedback and respond to comments. Listeners appreciate when you take the time to engage with them:

1. Ask listeners to request your song on their local stations.

2. Respond to listener inquiries and comments promptly.

Monitoring Radio airplay

Track Your Song: Utilize radio airplay monitoring services like BDS (Broadcast Data Systems) or Mediabase to track when and where your song is being played. Keep detailed records:

• Frequency of Plays: Note times and stations.

• Geographical Reach: Document the regions where your song is popular.

Follow Up with Radio Stations: Maintain contact with radio stations and show appreciation when they play your song. Send thank you messages or even visit stations for interviews, when possible.

Frequently Asked Questions: How To Submit Music To Radio Stations

Getting your song on the radio involves understanding the submission process, promotion strategies, associated costs, and the importance of networking. Knowing how to track your song's airtime is also crucial.

What are the steps to submit my song to a radio station?

To submit your song to a radio station, you must first ensure your track is professionally recorded and of broadcast quality. Research stations that are a good fit for your genre and then contact their music directors or program managers with a compelling pitch, including a press kit and a link to your song.

Can independent artists promote their tracks on radio stations, and if so, how?

Independent artists can promote their tracks on radio stations by targeting local, independent, or internet radio stations that are known for supporting indie music. Submitting a well-crafted press release along with your music or using radio promotion services that specialize in indie artists is a good strategy.

What costs are involved in radio promotion for new artists?

Costs for radio promotion can include hiring a radio promoter, creating and sending press kits, producing quality recordings, and possibly paying for advertising spots on the radio. These costs can vary widely depending on the services and the extent of the promotion campaign.

Is it possible to feature my music on the radio without incurring expenses?

Yes, it is possible to get your music heard with radio play without incurring expenses by first utilizing community and college radio stations. Networking, attending radio events, and volunteering can also help you establish connections that might lead to free radio airplay.

What role does networking play in getting airplay for my music?

Networking is vital for getting airplay as personal connections with DJs, radio hosts, and music directors can significantly increase your chances of having your music played. Attend industry events, engage with radio station staff on social media, and build relationships within the music community. After building that crucial relationship with music industry professionals, you can then submit music to radio stations via these connections.

How can I track whether my song is receiving radio airtime?

To track your song's radio airtime, independent artists can use music tracking services like Nielsen's BDS or Mediabase that monitor radio stations. Additionally, ask your fans to report when they hear your song, and keep in touch with radio stations for playlists and radio airplay schedules.